PIRAMIS™ HR E-ARCHIVE
The purpose of the PIRAMIS™ HR E-Archive is to simplify the comprehensive management of employee documents, track mandatory records, and automate HR administration. With this system, companies can efficiently manage HR documents related to employees, reduce administrative burdens, and ensure compliance with regulatory requirements.
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The solution offers advanced HR document management features that enable the management of documents with detailed metadata, as well as the tracking of mandatory documents tied to job roles.
The PIRAMIS™ HR E-Archive supports bulk document upload, verification, and logging, making corporate HR document management faster and more transparent. The system makes it easy to retrieve employee documents and identify missing mandatory documents, ensuring more efficient HR administration and audit support.
Main product features
Flexible document categories in the HR E-Archive System
The system enables the comprehensive, structured, and flexible management of documents based on various categories and attributes:
- Descriptive data can be assigned to document categories
- Document attributes can be expanded and customized
- A uniform and transparent document structure can be established
Extended management of mandatory documents by job role
A key element of HR processes is the proper management and verification of mandatory employee documents.
PIRAMIS™ HR E-Archive provides support for HR:
- Mandatory document categories that can be assigned to job roles
- The system automatically flags missing documents for employees or groups
- Simplified compliance checks and audit support
Document upload support
The document upload process is faster and simpler with the help of the preparation tools provided by the system.
- Generation of a sample file from the descriptive files required for upload
- Faster and error-free document preparation
- Ensuring a uniform data structure
Bulk document upload
The PIRAMIS™ HR E-Archive supports the rapid import of large volumes of documents, which is particularly useful for large organizations.
- Simultaneous upload of documents belonging to multiple employees
- Management of multiple document categories in a single import
- Significant reduction in administrative workload
Upload log and error handling
The document management system enhances the transparency of extended document management processes through detailed logging.
- Detailed log of document upload results
- Clear display of errors
- Traceable document management processes
Quick query for missing documents
HR professionals can easily check the status of required documents.
- Quickly see which documents are missing for an employee or group
- Simple reporting and verification
- Support for audit and compliance processes
Complete overview of employee documents
The system enables a quick and detailed overview of records related to employees.
- All documents for a specific employee or group can be displayed
- Documents are displayed along with their metadata and attributes
- Quick search and efficient HR administration
PIRAMIS™ HR E-Archive as a compliance tool
The comprehensive management of corporate HR documents is no longer merely an administrative support function, but increasingly a compliance task as well. The existence, up-to-date status, and retrievability of employee-related contracts, statements, certificates, and other documents are critical for legal compliance, audits, and internal control systems.
PIRAMIS™ HR E-Archive provides a structured and secure solution for this. The categorization of documents, the metadata that can be assigned to them, and the mandatory document categories linked to job roles enable companies to accurately track which documents are required to fill a given position and which of these are missing.
As a result, the PIRAMIS™ HR E-Archive:
- makes HR administration more efficient
- contributes to maintaining corporate compliance
- supports audit processes
- and enhances the transparency of document management.
By using the system, organizations can reduce the number of manual checks, mitigate compliance risks, and establish structured, auditable document management processes.
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