What you need to know about gdpr

GDPR is an acronym made up of the initials General Data Protection Regulation. It covers all personal data, which is data by which a person can be directly or indirectly identified or recognised.

According to the GDPR Regulation:

“Personal data must be adequate, relevant and limited to the minimum necessary for the purpose for which they are processed. In particular, this requires ensuring that the storage of personal data is limited to the shortest possible period.”

Monitoring, deletion and logging of personal data deletion deadlines can be done efficiently if supported by an enterprise automated solution.

The GDPR module allows you to create different sets of collection rules to collect and then delete data from the system at a certain time after the termination of the legal relationship.
The collected data fields can be viewed in the module as a workbook, where, after approval, the data will be deleted. After the deletion, the data can no longer be viewed in the logging function, only the data of which data fields of which workers have been deleted and when, can be seen in the interface, so the deleted data will be permanently deleted from the system.

The business benefits of GDPR

To comply with the GDPR regulation, it is not necessary to manually maintain and delete data of terminated employees. The PIRGDPR module automatically collects the data to be deleted based on the rules set by the company and performs the deletion from the system after the set deadline.

In the logging function, it is possible to query when the data of certain employees will be deleted and, if already deleted, when and by whom the data was deleted from the system.

Adjustable rule systems

For the collection and deletion to work, it is necessary to create data deletion rule systems in the module. The following settings are required:

Possibility of different rules for employees, hired labour

Different setting options
per legal person

Configurable deletion rules
per data range

Further options

Daily checks, logbook

  • Daily background checks
  • Logging of data prepared for deletion
  • Delete after approval or automatic deletion

Deletion log

  • Retrievable deletion log

Data collection and deletion

After setting up the rule sets correctly, a new collection can be started in the Data Deletion Log function, which lists the data fields to be deleted, grouped by worker, according to the rule sets.

In this function, you can also view data that has already been collected in the past, and you can see when certain data was deleted for which worker, or when this data will be deleted in the future. The function allows you to approve all data at once or per worker and then delete them from the system once approved.